Overview
Document Controller Jobs in London, England, United Kingdom at Egis
Title: Document Controller
Company: Egis
Location: London, England, United Kingdom
Company Description
The Anthro joint venture between Egis and VVB Engineering will provide comprehensive turn-key services for London’s state-of-the-art HS2 gateway station at Old Oak Common. We have been awarded a multi-year contract to deliver MEPHFC (Mechanical, Electrical Public Health, Fire and Communications) systems works.
Job Description
As a Document Controller, you will play a key role in supporting the smooth flow and organisation of project documentation. Working closely with the Document Controller Manager and design team, you will handle all aspects of documentation— registration, receipt, distribution, and issue. Your work will ensure the accuracy and compliance of all project documents, creating a well-maintained and accessible project filing system. You will oversee the organisation, quality checking, and distribution of critical project files to ensure the team’s access to updated information and maintain efficient document control.
You will be based in our office in Acton, London 3 days a week.
Key Responsibilities:
Review, number, and submit project documents with unique references and revisions before submission to the client
Upload and download project documents to both client EDMS and Asite systems
Maintain an updated Document Control register
Track all incoming and outgoing project documents, ensuring all team members and subcontractors receive the latest versions
Conduct quality checks on documents before filing and distribution to ensure compliance
Organise the project filing system and manage digital archiving processes
Coordinate with various departments, including HS2 and external consultants, to support documentation needs
Provide administrative support to project and technical teams.
Follow document procedures across digital platforms such as Microsoft Office, Asite, and ALIM
Act as the subject matter expert in document management, offering training and promoting best practices
Administer company and client EDMS systems, managing user permissions, creating new users, and deactivating users as needed
Support upcoming stages by creating and maintaining workflows
Qualifications
Essential:
Previous experience in Document Control with strong knowledge of EDMS systems (e.g., ALIM, Asite, SharePoint)
Proficiency in Microsoft Office Suite
Excellent time management, prioritisation, and troubleshooting abilities
Strong attention to detail, quality focus, and methodical working style.
Adaptability in a dynamic environment with a proactive, ‘can-do’ attitude
Effective communicator with strong interpersonal and customer service skills
Qualifications in Information Management, Administration, or equivalent experience
Additional Information
Diversity & Inclusion:
We are an Equal Opportunities employer and we strive to build a workforce that truly reflects the communities we represent. We welcome candidates from all backgrounds, regardless of age, disability, gender, gender identity, gender expression, race, religion or belief, sexual orientation, socioeconomic background, and any other protected characteristic. If you decide to apply for an opportunity with us, your application will be assessed based purely on your experience, the essential and desirable criteria, and your suitability for the role. We value each and every one’s contribution as this builds our culture and means that if you work with us, you will be included, listened to, and respected.
