Overview
Quality Coordinator, Material Management Jobs in Philadelphia, PA at HANWHA PHILLY SHIPYARD, INC
Position Overview: We are seeking a skilled and detail-oriented Quality Assurance & Logistics Coordinator who combines logistics expertise with a quality assurance mindset. This role is ideal for someone who thrives on structure, accuracy, and ensuring nothing slips through the cracks. You’ll manage scheduling, record-keeping, and communication across departments, while also acting as a quality control checkpoint to ensure smooth, error-free warehouse operations.
Key Responsibilities:
Scheduling & Record-Keeping:
Receive and respond to phone calls and emails to schedule all incoming and outgoing freight.
Record all appointments in the Outlook calendar with precision and completeness.
Print necessary documentation, including receiving reports, picklists, packing slips, bills of lading, and pallet labels.
Maintain a highly detailed daily log in Excel across four tabs, tracking expected orders, in-house orders, and all associated data.
Proactively identify inconsistencies or gaps in documentation and work with relevant teams to resolve them before they escalate.
Communication:
Act as a liaison between the warehouse team, buyers, and accounting, ensuring all stakeholders have accurate, up-to-date information.
Communicate product issues (e.g., dating, damages, shortages) with clarity and urgency to office staff.
Keep office staff informed regarding warehouse priorities, updates, and potential risks.
Warehouse Operations & Quality Oversight:
Supervise and coordinate warehouse team priorities to maximize efficiency and minimize error.
Serve as a quality checkpoint—reviewing processes, flagging discrepancies, and enforcing consistency across all warehouse operations.
Assist with manual tasks when needed, such as counting and verifying orders to ensure accuracy.
Identify operational bottlenecks and collaborate on process improvements with a QA lens.
Requirements:
Proficiency in Excel with a sharp eye for patterns, errors, and data consistency.
Strong attention to detail—a true QA mindset in all aspects of logistics and operations.
Clear and fluent command of the English language, both written and spoken.
Willingness to occasionally work late evenings and weekends as needed.
Bonus Points If You:
Have experience in quality assurance, operations, or administrative roles where detail and process mattered most.
Enjoy identifying process gaps and building better systems.
Have a passion for clean workflows and accurate reporting.
Job Type: Full-time
Pay: $25.41 – $27.81 per hour
Benefits:
Health insurance
Paid time off
Schedule:
Monday to Friday
Education:
High school or equivalent (Preferred)
Ability to Commute:
Teterboro, NJ 07608 (Required)
Work Location: In person
Title: Quality Coordinator, Material Management
Company: HANWHA PHILLY SHIPYARD, INC
Location: Philadelphia, PA
