Overview
Virtual Assistant – Retail & Dispensary Operations Jobs in Le Retail, Nouvelle-Aquitaine, France at OnlineJobs.PH
Title: Virtual Assistant – Retail & Dispensary Operations
Company: OnlineJobs.PH
Location: Le Retail, Nouvelle-Aquitaine, France
About Us
We are a fast-growing retail and cannabis company operating multiple dynamic businesses. We are building a strong operational team to support continued growth, maintain compliance, and ensure seamless day-to-day operations across all our businesses.
We are looking for a highly organized Virtual Assistant with experience/ to support our administrative operations, inventory tracking, financial coordination, and overall business efficiency.
Position Overview
This role is focused on keeping our storefronts organized and supporting day-to-day business activities behind the scenes. The ideal candidate is detail-oriented, proactive, highly responsive, and comfortable handling multiple responsibilities in a fast-paced environment.
This is a remote overseas position with long-term growth potential.
Responsibilities
Inventory, Compliance & POS Management
Metrc Management: Oversee and maintain accurate compliance tracking and reporting.
Inventory Management: Track stock levels, coordinate replenishments, and ensure system accuracy.
POS Management: Maintain and update Point of Sale systems (experience with systems like Cova POS is a plus).
Product Information: Upload and manage product images, descriptions, and metadata across systems.
Menu & Loyalty Maintenance: Audit online menus regularly for accuracy and manage customer loyalty profiles.
Business Operations & Administration
Business Operational Management: Support high-level day-to-day activities to keep storefronts running smoothly.
SOP Creation: Develop, document, and update Standard Operating Procedures (SOPs) for new and existing workflows.
Brand Onboarding: Facilitate the seamless integration of new brands into our retail ecosystem.
Promotions: Coordinate and schedule promotional campaigns and discounts across platforms.
Finance & Data Analytics
Accounts Payable: Assist with tracking invoices, managing vendor payments, and maintaining financial organization.
Payroll Management: Support payroll tracking and administrative processing.
Sales Analytics: Pull reports and analyze sales data to help drive informed business decisions.
Communications & Support
Communication Management: Act as a central point of contact for internal and external operational inquiries.
Email Management: Organize inboxes, draft responses, and ensure timely follow-ups with partners and vendors.
Qualifications
Cannabis industry experience preferred. Not Required
Strong written and verbal English communication.
Highly organized, detail-oriented, and capable of working independently.
Professional attitude and ability to manage confidential business and financial information.
Proficient in utilizing AI tools to automate workflows, summarize data, and improve efficiency.
Experience with Google Workspace, spreadsheets, and CRM/POS systems.
Preferred Experience
Administrative, executive assistant, or operational management experience.
Experience supporting cannabis brands, dispensaries, or retail storefronts.
Familiarity with compliance and operations platforms (e.g., Metrc).
Experience using AI tools (ChatGPT, Gemini, Claud, Notion AI, Zapier) to streamline repetitive administrative tasks.
Compensation
Competitive pay based on experience.
Fully remote position.
Opportunity for long-term growth within a multi-location company
